How a Private Jet Gets Onboard – Pt.1

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With nearly 50 private jets in Solairus Aviation’s fleet, the Client Services, Flight Operations, Accounting , and Maintenance departments know how to process a new contract quickly and effectively to get our latest Solairus clients flying safely as soon as possible.

In a two part article, we’ll learn how Solairus’ departments work together to get a new private jet added to the fleet.

Here’s how they do it:

CLIENT SERVICES by Linda Holmes

Once the executive management team initiates the contract negotiation process with the prospective managed client, a CRO, Flight Coordinator, and Client Services Director are all assigned as the main points of contact for the life of the account. As Solairus’ start-up coordinator, Rosanna Rutherford works with the team assigned to the new account and initiates the internal on-boarding process.

With the CRO’s approval, a heads-up notice is sent to all office personnel to confirm Solairus is close to having a contract signed. This is an important step in the private jet on-boarding process as there are many tasks that must begin prior to having the contract signed. Once the CRO confirms that the management contract has been signed, the new contract notice is sent out to all personnel that sets an extensive three page, multi-departmental checklist in motion. A start-up conference call is conducted to streamline communication and ensure each department is aware of their specific role in the start-up procedure, all client/crew expectations, and the timeline/sequence of events.

Client services’ role is to work closely with the CAM and crew (if there is one assigned) and welcome them to Solairus while acting as the liaison between departments. In addition to providing the CAM and crew with company information and tools for success, client services sets up the initial training classes and works as the point of contact for the CAM on anything and everything that they may need. If the aircraft does not have an assigned crew, client services works with part time pilots and vendor companies to temporarily staff the aircraft while recruiting and hiring the long-term crew.

FLIGHT OPERATIONS by Tom Benvenuto

When Flight Operations receives the go ahead for adding a private jet, there are multiple tasks which must be accomplished to get the aircraft on the Part 135 certificate or approved for Part 91 operation in a timely and orderly fashion. The first thing Flight Operations looks at when adding a new aircraft is crew staffing. Are we dealing with an aircraft that has a dedicated crew, or are we starting from scratch where we have to go out and hire all new personnel? Sometimes it takes a considerable amount of time in order to find qualified and competent pilots that fit the client profile. This can often be the most difficult obstacle in the process as we need to find the right chemistry between client and crew.

Once the crew is selected, we have to get them trained. Typically training involves company indoctrination and simulator training in order to qualify the individual as a crew member on a Solairus aircraft. The time frame for “spooling-up” a crew can take anywhere from 30 to 90 days depending on whether it is a 91 or 135 aircraft and whether the crew came qualified on the aircraft already. If the aircraft is not on the 135 certificate, obtaining the required Letters of Authorizations, RVSM, and Special Airspace Authorization is necessary, which can take weeks of working with the FAA.

Careful consideration and attention to detail are extremely important in making sure all the i’s are dotted and the t’s are crossed in order to expedite the process of adding a private jet to the Solairus Aviation team.

Click here to read part 2, Accounting and Maintenance!

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